Job Details
Requisition Number 11-0042
Title Administrative Assistant
City Maputo,Mozambique
Description CapacityPlus, through USAID/Mozambique, will provide technical assistance to the Ministry of Health (MISAU) program for community health workers – Agentes Polivalentes Elementares de Saúde (APE) – which was designed to provide basic health services to the most remote and marginalized communities in Mozambique. CapacityPlus will provide strategic guidance and technical assistance to implement the APEs program and strengthen the APEs coordination system.
The Administrative Assistant will be responsible for managing administrative activities to support the APE program’s technical team in carrying out central level project activities, including secretarial support, office management, assisting with training and travel logistics, liaising with IntraHealth headquarters finance and HR departments where needed, and monitoring project compliance with contractual policies and procedures. This position is 50% time and reports directly to the Senior Technical Advisor, CHW Program.
This position will support efforts to accomplish the following key project outputs: • Achievement of technical activities as outlined in workplans • High quality trainings and workshops conducted • Responsive technical assistance to government and other stakeholders
ESSENTIAL FUNCTIONS The Administrative assistant will perform the following tasks: • Support all members of project technical team to carry out activities • Assist in preparing and updating PowerPoint presentations and other documents • Maintain organized files and records of technical team activities, both electronic and hard copy • Ensure project documents for public information (e.g., brochures, publications) are available, displayed and re-stocked as appropriate • Assist with preparation of correspondence and documents (typing, proofing, layout) as needed and requested • Organize meetings, trainings, and special events, as requested, including identifying sites, coordinating logistics, preparing and distributing event information, assisting participants, etc • Assist in organizing technical meetings and internal workshops • Respond to inquiries about the project work, via correspondence, e mail or phone • Accompany team members on site visits or to special events, as required • Note taking at meetings, as requested • Copying, binding and filing documents • Basic translation between Portuguese and English, as requested • Assist with reception and telephone duties • Perform other administrative and coordination tasks as requested Requirements • A bachelor’s degree in administration (Licenciatura in Management) and a minimum of three years administrative experience; or an equivalent combination of education and experience • Ability to provide excellent administrative and customer service duties, including telephone coverage, ordering office supplies, maintaining office equipment • Proven ability to work independently and self-motivated; also work cooperatively with other office personnel • Experience with Microsoft Office, including Word and Excel • Detail oriented person • Fluency in English and Portuguese, both written and verbal
This is a part-time position is with IntraHealth International in Mozambique. For immediate consideration, please apply. IntraHealth International, Inc. is an Equal Opportunity/Affirmative Action Employer. |